Southwest Airlines Group Travel: Detailed Process Explained

Do you also want Southwest Airlines group travel? Then you have the best opportunity from Southwest Airlines, which is the group travel program. They are offering affordable and excellent customer support for travel. This airline provides many facilities while travelling. If you are interested in knowing more about this group travel program, then keep reading this blog. In this blog, we will describe the detailed process of Southwest Airlines Group Travel. 

Explanation of Southwest Airlines Group Travel 

Southwest Airlines is an American airline that offers a tagroup travel program in which 10 or more passengers travel on the same flight to the same destination. Some groups that can avail of the group travel program are: 

• Corporate or business trips 
• Religious groups 
• Educational tours 
• Family reunion 
• Social gathering 
• Sports teams, etc. 

Detailed Process of Southwest Airlines Group Travel 

For group travelling on Southwest Airlines, you have to follow the procedure and some important things to consider. Let's elaborate on all the details of Southwest Airlines group travel: 

Acceptable for Group Travel 

For group travelling on Southwest Airlines, you must have to require a minimum of 10 members in your group. Less than 10, you are not acceptable for group travel programs, and you need to book individual tickets. There is no upper limit for the group, but if you are a group of 100+ members, then you need special consideration and should be pre-planned for the group travel programs. Another acceptance for group travel: 

• Early schedule the trip 
• Available for domestic U.S. Travel 
• Available for one-way or round-trip travel 

Process of Reservation for Southwest Airlines Group Travel 

Let's elaborate on the process of reservation for Southwest Airlines group travel: 

Step 1: Submit a group travel Request 

Firstly, you have to submit the travel request on Southwest Airlines through an online website.  The requisition form needs to be filled in with the following information for group travel: 

• Name and contact details of the leader 
• Number of passengers 
• Telling the date and time 
• Departure & destination cities 
• Special needs if you want ‘

After submitting the request, Southwest Airlines will reach you between 24- 48 hours. 

Step 2: Check the Availability & Quote 

You will get the Group travel quote from Southwest Airlines whenever they review your request. In this quote, you will get the information about the following things: 

• Fare per passenger 
• Special or usual discounts 
• Overall cost of the groups 
• Availability of seats 
• Options for alternative dates & times 

Step 3: Confirm the group Reservation 

After checking all the availability and quotes, you will get 24 hours to confirm the reservation of your flight. For reserving, you have to deposit some amount to fix the seats for your group. 

Step 4: Submit Passenger names 

After confirming the group reservation, submit the passenger names who are included in the group travelling. You have to submit the list of names of passengers before the departure time. 

Step 5: Final Payment 

After submitting the passenger names, you have to complete the payment of all your booking that confirms your tickets for travelling. 

Payment & Deposit Terms for Southwest Airlines 

After reserving the seats for group travel, you should know about the payment & deposit terms of Southwest Airlines. Let's see: 

Deposit Requirements: A Deposit for the reserved seat is important because with that, no one can grab your seat . Your seats will be fixed whether you go or not. This deposit is non-refundable.

Final Payment: The final payment is always the last step of Booking group travel programs. Sometimes it can be refunded, but only in a few cases. You will get your group travel confirmation from Airlines. 

Exclusive Benefits of Booking Group Travel with Southwest Airlines 

You will get the exclusive benefits for travelling the Southwest Airlines, which are: 

Flexibility 

Southwest airlines are flexible in name changes. It offers 3 days of name changing before the departure.  It is very beneficial for us. Because sometimes, the passenger's name has to change due to the cancellation of the previous passenger. 

No hidden fees 

In Southwest Airlines, there is no hidden cost. Some airlines have hidden costs like change fees, ticketing fees, and many more, but you are free from hidden costs with Southwest Airlines. 

Travel Coordination 

While flying in Southwest Airlines, you will get the travel coordination that assists you at every step of the airline. You will get the same seat on one flight with your group. 

Luggage Allowance 

Southwest Airlines gives the benefit of luggage allowance, as they allow two checked bags per passenger for traveling in a group. It is very beneficial because while travelling everyone has many things to bring with them on the flights. 

Helpful Tips for getting a smooth group travel by Southwest Airlines 

With important tips, you will enjoy your group travel with Southwest Airlines smoothly. Let’s see the tips: 

• Early planning: Early planning always helps you to grab the best seats and availability of flights. It gives you a chance to choose your favorite seats for your group. Always ensure to plan early for group traveling. Sometimes, all the seats are booked if you plan late for the trip.
• Select a good leader: A good leader always keeps the process smooth, and always chooses a good leader. A leader is responsible for every step of the journey. It should never happen that some decisions are taken by the leader and some group members decide in their own way. It can create confusion while travelling. 
• Use Excel Template: While submitting the names of the passengers, always use an Excel sheet to write the name and other details of the passenger, because it helps you to evaluate the list of total member names. 
• Coordinate your group check in: While going for check in, always coordinate with your leader because it will help you to smoothly proceed for check in. Always come early for check-in due to the number of passengers.
• Smartly pack your checked bags: You will get 2 free checked bags per passenger, so pack it smartly, so that all your necessary things can easily manage in these bags. If you are not able to arrange things in these two bags then you have to pay charges for extra bags.